OTAP Tutorial
OVERVIEW
The OTAP software was designed to help you comply with local and international client right-to-privacy laws and data security regulations. All data entered into OTAP are encrypted. Moreover, OTAP data can only be viewed by the occupational therapist who entered them. The only way that the occupational therapist can access his or her data is by logging in to OTAP with a user-constructed password.
The data that you enter into OTAP are saved on your local computer or your organization’s server computer. OTAP is not a “cloud-based” software program and your OTAP software is not accessible by the Center for Innovative Occupational Therapy Solutions.
See OTAP and Data Management for more information.
Getting your license key
- Log in to the CIOTS website
- Click Get your OTAP Software license & transfer keys
- Select the assessment tool
- A new unique license key will be displayed along with the expiration date for your license key
- Click Copy to copy the license key
Registering and creating an OTAP login
- Open OTAP
- Click File > Register
- Click Continue
- Paste your OTAP license key into the License key field
- Enter your name and create an OTAP password
- Optional. Enter your professional credentials (e.g., MSOT) and/or title



Updating your OTAP software
If OTAP does not update itself, use the following instructions to update OTAP manually:
- Download the OTAP Update (otap.jar)
- Save the downloaded otap.jar file to the directory where your OTAP sotware is installed
Follow these steps to find the directory where your OTAP software is installed:
- Open your OTAP software
- Click Help > About
- Note the OTAP Installed in location
- When prompted, Replace your existing otap.jar file with the new one.
- Open OTAP the way you normally do it
- When prompted, restart your OTAP software to apply the update
Logging in to OTAP
- Select your login name and enter your OTAP password; if you have forgotten your OTAP password, see Resetting your OTAP Password
- Open OTAP
- Click File > Register
- Paste the following OTAP administrator license key into the license key field: GY2SY-tSBYn-y3Kno-f3Lo4-1KoHK
- Click Admin > Clear lock files
- Click Admin > Exit
Resetting a forgotten OTAP password
If you have forgotten your OTAP password, you may reset it using your OTAP license key.
Note. A password must be at least 8 characters long and contain a lower-case letter, an upper-case letter, a number, and a special character such as the following:
! @ # $ % ^ & * ( ) [ ] { } \ / , . – _ + = |
Changing your OTAP password
If you have not forgotten your OTAP password, you can change (reset) it following these instructions:
- Log in to OTAP
- Click File > Reset Passwor
- Enter your current password and create a new password
- Click Enter
If your computer or network administrator has installed OTAP in a shared or network location, then you can use OTAP on more than one computer at your facility. See your computer or network administrator for more information about how to access OTAP at your facility.
You also may install OTAP on two computers. Importantly, your OTAP data are stored on the computer where OTAP is installed. This means that data you enter into OTAP using one computer are not accessible from another computer. If you need to access your data from both computers, you must regularly export your data from one computer and import your data into the other computer. See the OTAP Tutorial items Exporting your OTAP software data and Importing your OTAP software data for instructions.
Preferences
Changing the OTAP software database location
- Click Save
Changing your report language preference
Data Entry
Adding a new person
- Enter the person’s Gender, Birth Date, and Discharge Date
- Check the box, Informed consent has been obtained
- Click Save
Entering AMPS evaluation data
- Log in to OTAP
- Add the person to OTAP (if needed, see Adding a new person)
- Select the person from the main OTAP window
- Enter the date of your AMPS observation
- Select a diagnosis subtype if prompted
- Click Enter
- If there is more than one diagnosis, you may follow the above steps to enter a second and/or third diagnosis
- Click the AMPS tab
Entering School AMPS evaluation data
- Log in to OTAP
- Add the person to OTAP (if needed, see Adding a new person)
- Select the person from the main OTAP window
- Enter the date of your School AMPS observation
Note. If the observed task performances occurred on different days, enter the date of the first task performance
- Select a diagnosis subtype if prompted
- Click Enter
- If there is more than one diagnosis, you may follow the above steps to enter a second and/or third diagnosis.
- Click the School AMPS tab
- Select a task group
- Select a specific task
- Click the Quality tab (or click on Next Tab)
- Select the overall quality of performance (QoP) ratings
Entering ESI evaluation data
- Log in to OTAP
- Add the person to OTAP (if needed, see Adding a new person)
- Select the person from the main OTAP window
- Enter the date of your ESI observation
Note. If the observed social interactions occurred on different days, enter the date of the first social interaction
- Select a diagnosis subtype if prompted
- Click Enter
- If there is more than one diagnosis, you may follow the above steps to enter a second and/or third diagnosis
- Click the ESI tab
- Click the Context/Quality tab (or click Next Tab)
- Select or enter the context ratings and the overall quality of social interaction (QoSI) rating for the social partner and the person being evaluated
Entering ACQ-OP evaluation data
- Enter ACQ-OP scores
- Select the Person’s self-rating and the Overall level of discrepancy
- Click Enter
- Repeat for each AMPS task
- Click Save
Entering ACQ-SI evaluation data
- Enter ACQ-SI scores
- Select the Person’s self-rating and the Overall level of discrepancy
- Click Enter
- Repeat for each Intended Purpose of Social Interaction
- Click Save
Reports
OTAP report types
Report Supplement | Results Report | Progress Report | Raw Scores Report | ACQ Results Report |
Overview of and interpretation guidelines | Summarizes the results which allow the occupational therapist to interpret results of the selected assessment for one evaluation date | Summarizes the results which allow the occupational therapist to interpret results of the selected assessment for two evaluation dates | Displays the ordinal raw item scores for one evaluation date ordered by item difficulty | Summarizes the results which allow the occupational therapist to interpret results of the selected ACQ assessment for one evaluation date |
- See report samples
- For all reports (except the Report Supplement)
- All evaluation data must be entered to generate the report
- You must have successfully completed the rater calibration process and updated your license key to generate this report
Pseudonymous Mode. If OTAP was installed in pseudonymous mode, you will be given the option to display the person’s name on the report; the person’s name will not be saved in OTAP
Limitations and exclusions. The information in the reports generated by the OTAP software is limited as it is based solely on the data provided by the user. CIOTS makes no claim as to the validity of the information provided in the reports by occupational therapists, and therefore assumes no responsibility for the information in any report created by an occupational therapist using the OTAP software. The OTAP software displays the data entered by the occupational therapist without change or analysis. Any information contained in the OTAP software or any resulting report, is provided on an “as is” basis only, and it is not intended, or to be construed as, medical, health advice, diagnosis, or treatment advice. The CIOTS products are not a replacement for medical and therapeutic diagnosis, treatment, or advice from a qualified and licensed occupational therapist.
Generating reports
- Log in to OTAP
- Select the evaluation for the person whose report you wish to generate
- Click Reports
- Select the report type
Note. If your reports menu is inactive and gray, resolve the problem using of the following strategies:
- Make sure your OTAP software is up to date. See the Overview section of this tutorial for instructions.
- Click the Help > License menu in your OTAP software. If your license key says (uncalibrated), then you will need to get a new license key and enter it in OTAP. See the Overview section of this tutorial for instructions.
- If you still cannot generate reports and your license key is valid and calibrated (as reported by your OTAP software), then ensure that your AMPS evaluation data are complete. Select the Data Entry section of this tutorial for instructions.
Generating a progress report when a different occupational therapist administered an evaluation
- Enter the following information about the evaluation administered by the other occupational therapist:
- Evaluation date
- Measure(s)
- Tasks (at least two calibrated tasks are required)
- For raters using OTAP in pseudonymous mode only: You will be given the option to enter the person’s name. The person’s name will appear on the report, but it will not be saved in the OTAP software.
Export Data
Exporting all data to a CSV file
You may export all of your AMPS, School AMPS, or ESI data to a comma separated value (CSV) file for import into a statistical software package (e.g., Excel, SPSS)
- Log in to OTAP
- Click File > Export > All Data to CSV File and select one of the following:
- AMPS or AMPS & ACQ-OP if you have an ACQ-OP license
- School AMPS
- ESI or ESI & ACQ-SI if you have an ACQ-SI license
- Select a location to save your exported data file
- Click Export
- Click Close
Exporting data for one person
You may export one person’s assessment data to a comma separated value (CSV) file for import into an electronic health record
- Log in to OTAP
- Select a person
- Click File > Export > Selected Person’s Data and select
- AMPS or AMPS & ACQ-OP if you have an ACQ-OP license
- School AMPS
- ESI or ESI & ACQ-SI if you have an ACQ-SI license
- You will be prompted to enter the person’s identification number (Person ID) to link this person’s data with his or her record in your electronic health record (optional)
- If you select Yes, enter the Person ID and click Enter
- You will be asked if you would like to export specific evaluations for the selected person. Click Yes to select specific evaluation dates. Click No to select all evaluation dates for the selected person.
- If you selected Yes for specific evaluations, check the evaluations you would like to export
- Select a location to save your exported data file
- Click Export
- Click Close
Exporting research data
For researchers who have requested CIOTS analyze their research data
- Log in to OTAP
- Click File > Export > Research Data and select one of the following:
- AMPS or AMPS & ACQ-OP if you have an ACQ-OP license
- School AMPS
- ESI or ESI & ACQ-SI if you have an ACQ-SI license
- If you have not met all requirements for exporting research data, you will receive a message regarding research data requirements that must be met before you are able to export research data
- If you have met all requirements for exporting research data, you will be directed to select a location to save your exported data file
- Click Export
- Click Close