OTAP SOFTWARE: Client Right to Privacy and Rater Calibration

This policy was last updated 11 December 2018.

The Occupational Therapy Assessment Package (OTAP) is a software program developed by the Center for Innovative Occupational Therapy Solutions (CIOTS) that enables occupational therapists to perform complex analyses of raw test scores in order 1) to calculate linearized measures of a person’s ability to perform daily life tasks (e.g., activities of daily living, social tasks, and schoolwork tasks), and 2) generate reports that summarize the person’s test results (person’s final measures and how they are interpreted). The evaluation tools that are analyzed using OTAP include the Assessment of Motor and Process Skills (AMPS), Assessment of Compared Qualities – Occupational Performance (ACQ-OP), Evaluation of Social Interaction (ESI), Assessment of Compared Qualities – Social Interaction (ACQ-SI), and the School Version of the AMPS (School AMPS). OTAP data can be viewed only by the occupational therapist who entered the data. Moreover, CIOTS has no way of accessing an occupational therapist’s OTAP data unless the occupational therapist explicitly sends his or her data to CIOTS.

Occupational therapists send to CIOTS de-identified test scores of the first 10 people that he or she tests using a CIOTS evaluation tool. Importantly, the occupational therapist is precluded from exporting a person’s data unless he or she consents to have his or her anonymous data sent to CIOTS. The fully de-identified test data only include test scores and the age, gender, and general diagnostic category (if any) of the persons tested. At no time can CIOTS identify any of the persons that the occupational therapist tested, making these data exempt from GDPR regulations1.

CIOTS uses de-identified data for two purposes: rater certification and to establish norms. First, CIOTS certifies each occupational therapist as a valid and reliable rater of a CIOTS evaluation tool. More specifically, the occupational therapist manually exports test data from his or her local, password-protected, non-web-networked software installation. The occupational therapist then sends the exported data file to CIOTS using a secure Internet connection. CIOTS stores the occupational therapist’s de-identified test data in a secure database. Second, CIOTS uses de-identified test scores and the age, gender, and general diagnostic category (if any) of the persons tested to establish norms related to occupational performance among people from different world regions, age groups, genders, and diagnostic groups. Occupational therapy clients and practitioners benefit from CIOTS establishing norms of occupational performance. More specifically, norms are important for interpreting a client’s occupational performance in relation to the expected range of occupational performance among people from different groups.


For more information, contact
Center for Innovative OT Solutions
4223 S. Mason, Suite A
Fort Collins CO 80525 / USA
e-mail: info@innovativeotsolutions.com
Phone: +1 970 416 8612

1“The principles of data protection should apply to any information concerning an identified or identifiable natural person….The principles of data protection should therefore not apply to anonymous information, namely information which does not relate to an identified or identifiable natural person or to personal data rendered anonymous in such a manner that the data subject is not or no longer identifiable. This Regulation does not therefore concern the processing of such anonymous information, including for statistical or research purposes.” https://gdpr-info.eu/recitals/no-26/

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